You've got a date, a vision and a hundred moving parts. Our planning service gives you a dedicated expert who keeps every decision, vendor and deadline organized — from your first meeting to the final toast.
Mary Isern, our expert planner, guides your project from day one with structure, design sense and calm decision-making. Your event-day coordinator then takes over execution — sometimes that's Mary, sometimes it's another lead from our team, but it's always someone who already knows your event inside and out.
Mary brings structure, design sense and calm decision-making to every project she leads. As Founder and Creative Director of VNV Events, she treats your event with the same care and attention she's built into every part of the company — not a checklist handed off to whoever's available that week.
This page exists because planning and coordination solve two different problems. Planning is the strategic work that happens in the weeks and months before your event: budget, vendors, timeline, decisions. Coordination is what happens on the actual day, when someone needs to be watching every detail so you don't have to.
Most planning disasters don't come from a bad vendor — they come from no one owning the timeline. Here's exactly where each role starts and stops, so you can choose with confidence.
Right for you if you haven't finalized vendors, don't have a working budget yet, or want someone steering decisions from the start.
Right for you if your vendors are booked, your vision is set, and you need one person making sure it all comes together on the day.
Still not sure which one fits? Call (305) 204-5427 — we'll ask a few questions and tell you honestly which one your event needs. No upsell.
Every package includes 8 hours of event-day coordination, so planning and execution stay connected instead of being handled by two disconnected companies. Additional consulting hours are available at $220/hr on any package.
We only take on a limited number of active planning clients each month to make sure every event gets full attention — especially during peak season (November–May).
Already have your vendors booked and your vision set? These packages give you a dedicated coordinator for the day itself, so you can actually be a guest at your own event.
No 40-page workbook, no generic templates. Just the right amount of guidance at the right time, with a clean handoff into execution.
Planning is easy to promise and hard to deliver. Here's what actually backs it up.
Every event runs on the same project-management discipline and technology that runs the rest of VNV — clear milestones, defined decisions and a real timeline, not a loose to-do list.
We produce close to 200 events annually across Broward, Miami-Dade and Palm Beach, so the surprises that trip up smaller planners rarely catch us off guard.
Planning, catering and coordination all run through the same company, so nothing gets lost in translation between separate vendors.
Ideally 6–12 months out for weddings, especially during peak season (November–May). Corporate and social events can often work with less notice — call us and we'll tell you honestly if your timeline works.
Yes. Most clients come to us with at least one vendor already booked. Your planner works with what you have and fills in the gaps from there.
Yes. Many clients start with Basic and add hours or move up to Gold or Premium as the event gets closer and more decisions come up.
Not always. Mary leads the planning process for every client, but your event-day coordinator is whoever on our team is the best fit for your specific event and date.
Real events, real planning moments and behind-the-scenes setup details — not stock photos.
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Visit our VNV Studio in Sunrise, FL to review the event vision, planning structure, priorities and next decisions with our team — face to face, not just over the phone.
A free 15-minute call is enough for us to tell you honestly which package fits your event — no pressure, no scripted pitch.
Planning slots fill quickly during peak season (Nov–May)
