Covered service and cooking area
Live cooking needs solid cover, whether that is a roof, a lanai, a covered terrace or a tent approved for the property. On a canal-front lawn with nothing overhead, the station usually has to be repositioned on the day, so pick the covered position while the layout is still on paper.
Safe, venue-approved power
Confirm with the host or property what power is available at the station position and whether it may be used for catering equipment. The station's actual power requirements are stated in the proposal rather than assumed on site, and a generator would need approval from the property before it is planned.
Load-in path
Map the route from where the vehicle can unload to the station position: gate widths, side yards, steps, curbs, grass runs and total distance. Behind a controlled entry, a long or restricted path affects both arrival timing and setup, so flag it in advance.
Guest queue and flow
Leave room for guests to line up without blocking the bar, walkways, the dock path or the dance floor. Where space is tight, plan the approach from one side and the exit from the other so the line keeps moving.
Service timing
The package includes two hours of live-chef service. Fix the start time against the run of show so the station is not opened during toasts or a program block, and put any change to that window in writing.
Venue and property approval
Homes, clubs and shared amenities can restrict onsite cooking, open flame, equipment placement or vendor hours. Get written confirmation that a live cooking station is permitted in the position you intend to use.
Weather fallback
Coastal heat, wind off the water and afternoon storms are planning inputs, not surprises. Identify an indoor or covered alternate position for the station and agree in advance who makes the call and by when.
Coordination
Share the layout, timeline, gate contact and property contact early so position, power and service window are settled before the final proposal. Contact the team with the details you already have.